Thursdays are the New Fridays

Katie Williamson June 2, 2016

It’s no secret that the workplace has changed dramatically in the last 50 years. There are 53% more women in the workforce, The Family and Medical Leave Act allows employees to take up to 12 weeks of unpaid protected leave, and minimum wage has increased dramatically. It’s pretty amazing to see the progress we’ve made, but there’s one change that’s yet to make its way to the U.S.: The Four Day workweek.

In many European countries, four-day workweeks are the rule, not the exception. The Netherlands boast average annual wages of $47,000 and average only 29 hours of work per week. But for many companies in the U.S., the trend remains that working longer hours means an increase in productivity. But what if this isn’t the case? Whatever happened to “less is more”? Can this apply to our workplace?

No Time to Waste

Let’s be honest, there are plenty of times we procrastinate on projects or reschedule meetings until the last possible minute. With shorter workweeks, employers have found that there is less time to waste, so workers are more likely to remain focused and motivated. And for those who still need those 40 hours, some businesses have incorporated the four-day workweek by simply working longer hours during these four days. Workers then have the weekend to catch up on errands, spend time with loved ones, and get refreshed for the next week.

Thinking About Making a Switch?

Keep in mind these “Dos and Don’ts” for a successful transition.

Don’t: Make it a seasonal thing.

Some companies tend to offer shorter, summer hours, which is a great start, but often employees start resenting those days when they have to stay until five instead of leaving at three, or whatever the case may be.

Do: Make it a regular thing.

Spring, Summer, Winter, Fall – you wouldn’t require your employees to work only one part of the year, so why shorten their hours only during summer? To increase motivation year-round many companies start by offering a shorter workweek even in the winter months.

Don’t: Go all in.

Incorporating the four-day workweek means a huge change in the office, so make sure you think before you leap. Don’t make the change overnight but give your employees time to adjust.

Do: Take baby steps.

When it comes to big changes at the office, it’s best to take baby steps. For example, some employers start by having early release on Fridays instead of jumping right into the four-day workweek. They then examine productivity and employee engagement levels to ensure the plan is right for their office environment.

Don’t: Stay silent.

You may know the famous quote “Where there is no vision, there is no hope”. Don’t just make the change without stating the whys, whos, and hows.

Do: Provide clarity on the “fifth day”.

Are employees expected to be available on the fifth day? What extra work does this require for the other four days? It’s important to think through all the questions employees may have and provide clarity before incorporating this new policy. There’s nothing more frustrating than walking in the dark, so if you’re thinking about making the switch, be sure to shed light on the new changes.

Keep Employees Happy

One of the challenges many human resources departments face is keeping employees happy and engaged. Training new talent is expensive and time-consuming, so when focusing on employee retention, many companies are beginning to consider the four-day workweek. For companies that cannot afford raises or other employee benefits, this can be a great perk to offer employees who have been loyal to the company.

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Work Ethic or Workaholic? (The Billion Dollar Question)

Katie Williamson May 10, 2016

The 12.3 Billion Dollar Question, actually.

I recently came across an article on how Elon Musk spent days sleeping at the Tesla factory in order to reach his production goals. While his passion is admirable, the poster of the article praised Musk for his “work ethic”. But can you really call sleepless nights in a cold factory “ethical”? If the boss is staying late at work, what kind of work life is he promoting to his junior employees?

The 10,000-Hour Rule

The Millennial Generation has grown up hearing things like Malcolm Gladwell’s 10,000-hour rule. Gladwell states in his book, “Outliers” that if you practice a skill for 10,000 hours or more, you will undoubtedly become an expert, or rather, an outlier. Outliers are people like Bill Gates, Kobe Bryant, Oprah Winfrey… to name a few. These examples are experts in their field and have reached a significant level of success that one could only hope to imitate. His conclusion is based on research from Anders Ericsson and Simon and Chase’s “Skill in Chess”, which, to oversimplify, states that the more time you spend on a skill (on average 10,000 hours), the better you become. Seems pretty obvious, right?

The problem in our world of instant downloads is we want to clock those 10,000 hours as soon as possible. If we work 40 hour work weeks, 52 weeks of the year, we’ve only clocked 2,080 hours. Which means it’s at least five years until we reach the average number of hours it took for these “outliers” to achieve greatness. That is unless you work 100 hour work weeks or respond to emails while interacting with your kids, like Elon Musk.

Ok, enough bashing on Musk. He’s accomplished plenty of great things and we don’t presume to know the day in and day out of his personal life. However, the discussion of whether or not we should praise his “work ethic” is definitely up for debate.

Finding the Balance

While things like the 10,000-hour rule are prevalent in discussions about the workplace, possibly even more dominant is the need for work-life balance. It’s as if we live in constant contradiction. Achieve success by working hard, but not too hard. Work 100 hours a week so you can run a billion dollar company, but also make sure you spend time with your family, cook Paleo-perfect meals, and vacation for a week in Spain. Totally achievable.

Fast Company recently published an article “How to Advance In Your Career Without Becoming A Workaholic”. The article focuses on the quality of work we do, versus the quantity. The author suggests targeting a few key factors. These include staying engaged in your work, being more efficient, investing in relationships, asking questions, and learning when to say no. These traits are arguably more essential to a true work ethic and a healthy work-life balance. Isn’t it more ethical to leave at five knowing that you’ve done your work well, learned to delegate when necessary, and accomplish personal tasks with peace of mind?

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Hey Millennials, Quit Wasting Time

Katie Williamson May 5, 2016

Time is a precious commodity in our 21st-century lives. But, social media and streaming tv aren’t the only things that steal our time. Here are some ways to be more productive and stop wasting time, provided by older generations of workers.

Ask for help

It’s hard to balance confidence and humility in the workplace. Having a stubborn attitude when it comes to asking for help doesn’t demonstrate confidence, but can demonstrate arrogance or even ignorance. Everyone needs to be taught sometimes so instead of wasting time trying to figure it out on your own, don’t be afraid to ask for help. Your boss or coworker will admire your humility. This openness also creates a dialogue and builds trust in your relationship.

Focus on the positive

One of the biggest wastes of time can be focusing on our mistakes, others’ mistakes, or things we wish we could change. In my own experience, I’ve found dwelling on my mistakes actually causes me to make more errors. I get caught in my own head instead of remembering to double-check my work or again, ask others for help. When we fixate on the things we cannot change, it causes our creativity and innovation to stall, instead of moving forward.

How should we handle mistakes? A good friend of mine told me I need to allow myself to feel it. Once we feel the weight of it, we can forgive ourselves and move on. Be transparent and apologetic with others who may have been affected, learn from the mistake, and next time think hard before repeating the same error.

Choose happiness

It’s easy to spend time being unhappy in our jobs, relationships, or in other aspects of our life. I’m still a young professional, but I realized early-on my first choice for a career was not what truly made me happy. We spend a LOT of time at our nine-to-fives, so it’s important to leave each day feeling fulfilled. After some intense soul-searching, I decided to switch careers and have never looked back. Once I started doing work I enjoyed, I found other areas of my life felt more complete as well. Don’t waste time in a place that doesn’t provide value in your life.

This advice doesn’t just apply to our careers, but also in relationships or even the places we live. If the relationship isn’t healthy for you or the other person, get out of it. If you don’t love where you live, move. Frank Warren, the creator of the PostSecret movement, says “Be wise enough not to be reckless, but brave enough to take great risks.” Don’t make a rash decision because you’re fed up, but make sure you aren’t getting to a place where your unhappiness consumes you.

Don’t let your job define you

Lastly, it’s important to remember there is more to life than your work. Don’t let your whole life go by and regret not doing more because you spent all your waking hours at work, on your way to work, thinking about work, hanging out with coworkers… you get the point. It’s a big world out there and life is too short not to experience it. Plus, new experiences can make us more innovative in our workplaces. Win-win.

What’s some advice you would’ve given your younger self?

The Sweet Sound of Productivity

Katie Williamson May 2, 2016

Music & Productivity are a match made in heaven. One of the best things about PerkSpot is that we have music bouncing off the walls all day long.

However, we know that all music is not created equally. There are the rock jams that get us pumped up, the pop songs that the whole team can sing along, and the mellow acoustics that relax us at the end of the day. Here are a few tips for curating the perfect sounds for your day.

When X + Y = Zzzzzz

Crunching numbers is a part of almost every person’s job description at some point. To keep yourself awake, the best tunes for your intimate time with Excel are pop songs. So whether you’re into old-school Abba or have Bieber fever, pump up the pop jams to get your fingers and your mind flowing.

When you spill your coffee, forget your notebook, and get stuck in traffic…

Mornings can sometimes be the enemy. A personal favorite and a sure-fire bad-mood buster is Reggae. Nothing will help you forget the stresses of the day like being transported to a tropical island.

When Photoshop is your friend…

For the creative minds, we’ve got just the trick. Ambient or electronic music is what the doctor ordered to make you your best creative self.

When you’re tired of hearing the same playlist…

Generally speaking, a good rule-of-thumb is to choose songs with minimal lyrics. Here at PerkSpot, we’ll play jazz, blues, or even music in a different language because the lyrics tend to be less-distracting than your typical mainstream artists.

Music isn’t the only perk that helps improve productivity. Help your employees be more productive with exclusive discounts through PerkSpot!

Vacation: How to Digital Detox Without Going Off-Grid

Courtney Shipshock July 30, 2015

Vacation is for unplugging — right? According to this recent study, maybe not. Cloud networking company Pertino found that 59% of Americans check email and take work calls while on vacation. 35% even haul a hefty stack of their physical work files when they travel.

Many of us travel with electronic devices but insist that we will only use them in case of emergency. Are we the victims of wishful thinking? This meQuilibrium survey found that 61% of us check our devices within an hour of an alert — email, text, social media, or otherwise. A colossal 73% report that their devices contribute to stress in their lives.

Americans are apparently not very good at unplugging, but this isn’t entirely our fault. It is increasingly difficult to find a destination without cellular coverage or internet access. One can now enjoy wifi hotspots on Mount Fuji and the backs of Israeli donkeys.

Social technology expert Alexandra Samuel suggests asking this question when planning your vacation: what’s the least amount of work connectivity I can get away with? Most of us can’t afford and/or lack the immense willpower to take a 25-day-no-exceptions-internet-hiatus. Answering this question will allow us to make a healthy break from technology without severing all lines of communication.

Understanding the difference between your peers’ expectations and your own anxiety is key. Do you fear being out of the loop because your job depends on your ability to respond to every email ASAP, or do you simply strive for the proverbial Inbox Zero?

If you have upcoming travel plans but are anxious about powering down your devices, follow these tips for how to unplug without becoming disconnected:

Set shared expectations about tech use.

With your travel companions, make a list of the specific ways you want to use each of your devices and a schedule with time limits for each of your approved uses. You may agree that it’s okay to peruse email for 15 minutes at breakfast, but only acceptable to call into work in the event of a client emergency.

Have a smart out-of-office reply.

Include a secondary contact that your correspondents can reach if they need to, and let them know that you may not review every message you receive while traveling. Ask them to email you again if you don’t write back by X date after you return.

Buy a paperback.

Sure, e-readers are great, but chances are you won’t actually read more than a book or two while on vacation. Take this opportunity to enhance your memory with some deep reading and give your eyes a break from another screen.

Disable notifications.

They will only make it harder to stick with your technology schedule. Here are guides for turning off notifications on Android, iOS, Mac, and Windows.

Designate a gatekeeper.

Choose somebody you trust who has a strong understanding of your job, most likely your manager or a close peer. Set up a vacation email account and provide only them with the address. Now you can stay apprised of anything seriously urgent without having to sift through all of your other communications in your daily work inbox.

Plan ahead for reentry.

Make a list of all your open projects, where you’ve left off, and what needs to be done while you’re away. Whoever is standing in for you can track progress more effectively. Plus, you can hit the ground running when you return.

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